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INVOICE PROCESSING & INVENTORY AUTOMATION
Stop typing supplier invoices into your POS
Upload the invoice PDF — digital or scanned. Every line comes back matched to your own items, cases converted to units, and checked against the invoice total — ready for Odoo, Sage, Thrive, XCite, Shopify, WooCommerce and other POS systems. A stack of invoices that takes hours to key in becomes a few minutes of review.
✓ 40 supplier formats built in ✓ Scanned invoices read too ✓ You approve before anything is exported
Already reads invoices from the suppliers grocers buy from
SaputoCanada BreadCoca-ColaPepsiCoFrito LayNestléOld DutchRed BullLilydaleFreybeHarvest MeatsPacific Fresh FishThe Grocery PeopleAssociated GrocersDirect PlusScholten'sFreshPointSnow CapImperial TobaccoRothmans, Benson & HedgesFresh DirectGagan FoodsHimalayaHouse of SherWorld FoodsVan-Whole+ 14 more
THE PROBLEM, AND WHAT CHANGES
Every delivery ends with an hour at the keyboard
Receiving is where margins quietly leak: one wrong cost, quantity or item code and your prices, stock counts and reports are off until someone notices.
SThe situation
Every delivery arrives with an invoice: 20, 50 or 100 lines from dozens of suppliers, each with its own layout, item codes and pack sizes.
TThe task
Every line has to reach your POS with your item code, the right unit count and the right cost, before that stock goes on the shelf.
AWhat the app does
You upload the invoice. It recognizes the supplier, reads every line, matches each item to your item list, converts cases to units and checks the total.
RThe result
You check only the lines it flags (on the 38-line invoice above, one new item), approve, and import one file into your POS. At 45 minutes to key an invoice and 10 to review it, that is 35 minutes back on every invoice. Try your own numbers below.
WATCH THE DEMO
See an invoice go from PDF to POS import
How long did your team spend keying invoices last week?
Send us three real invoices from your suppliers. We'll return them matched to your items and ready to import — free, no commitment.
SAVINGS CALCULATOR
What is invoice entry costing your store?
Move the sliders to match your stores. The numbers update as you go.
Supplier invoices received each week
Across all your stores
Minutes to key one invoice by hand
Typing lines, looking up item codes, counting units, checking the total
Hourly cost of the person doing it
Wage plus overhead
Minutes to review one invoice with the app
You could save every year
$0
in staff time no longer spent typing invoices
0 hstaff hours back per year
0 hback every week
$0manual entry costs you / yr
0%less time on invoices
HOW IT WORKS
From supplier invoice to POS import in four steps
1. Upload
Drop in the invoice PDF, digital or scanned. The supplier and its layout are recognized automatically.
2. We read & match
Every line is extracted, matched to your item and UPC, and cases are converted to selling units.
3. You review
Only new items, unclear reads and totals that don't add up are flagged. Fix them in one screen, then approve.
4. Import
Send it straight to Odoo, or download the import file for your POS or online store, plus a printable receiving PDF.
BENEFITS
Less typing. Fewer mistakes. Same POS.
You keep the POS and inventory system you already use. The app does the reading, matching and checking; your team only approves.
- ✓Lower labor cost — stop paying for typing and put that time into receiving, serving customers and selling
- ✓Fewer costly mistakes — no more typos on cost, quantity or item code that quietly eat into margin and throw off stock counts
- ✓Supplier recognized automatically — 40 supplier formats built in, digital or scanned; send a sample and we add a new one
- ✓Your item codes, not theirs — supplier item numbers and barcodes are matched to your POS items; keep the mapping list up to date from a spreadsheet
- ✓Cases to units, done for you — pack sizes are converted so the quantity you receive is the quantity you sell
- ✓Totals checked on every invoice — the lines are added up and compared with the invoice total, and any gap is flagged
- ✓Nothing exported without approval — flagged lines wait for a person, and the original PDF stays with every invoice
- ✓Supplier promotions too — Associated Grocers promotion sheets become a spreadsheet you can work from
- ✓Straight into Odoo — creates the purchase order, receipt and draft vendor bill, with the scan attached
- ✓Works with your POS — Sage, Thrive and XCite, other POS systems, and e-commerce platforms such as Shopify and WooCommerce
WHY SWITCH
Typing, generic OCR, or Futuristic AI
| Typing it in | Generic OCR tools | Futuristic AI | |
|---|---|---|---|
| Supplier layouts | Read by eye, every time | A template to build for each supplier | ✓ 40 supplier formats built in; new ones added for you |
| Item codes | Looked up by hand | Supplier codes copied as-is | ✓ Matched to your POS item and UPC |
| Cases vs. units | Mental math | Left to you | ✓ Converted from the pack size |
| Totals check | By hand, if at all | Rarely | ✓ Every invoice, before you approve |
| Output | Typed into the POS | Generic CSV or Excel | ✓ Straight into Odoo, or an import file for Sage, Thrive, XCite, Shopify, WooCommerce and other POS, plus a printable receiving PDF |
WHO IT'S FOR
Built for stores that receive a lot of invoices
Made first for independent grocers. The same engine handles any business that has to get supplier invoices into an inventory, POS or ERP system.
Grocery & specialty food
Dairy, bakery, produce, meat and snack deliveries, every day of the week.
Convenience & liquor stores
Tobacco, beverage and snack invoices with tight margins and lots of SKUs.
Multi-store chains
The same item matching across every location, so each store receives the same way.
Distributors & warehouses
Inbound supplier invoices turned into receiving files for your inventory system.
CONTROL
You stay in charge of your stock and costs
Approve before export
Nothing leaves the app until a person has reviewed and approved the invoice.
No POS login needed
We hand you an import file. The app never signs in to, or changes, your POS.
Every source kept
Each invoice keeps its original PDF, so any line can be traced back to the paper.
Private sign-in
Your team signs in to its own workspace; your invoices and item list are not shared.
FAQ
Questions store owners ask us
Which suppliers can it read?+
40 supplier formats today, including Saputo, Canada Bread, Coca-Cola, PepsiCo, Frito Lay, Nestlé, Old Dutch, Lilydale, The Grocery People, Associated Grocers, Scholten's, Imperial Tobacco, Fresh Direct, Himalaya, House of Sher and World Foods. Missing one? Send us two or three sample invoices and we will add it.
What about scanned or paper invoices?+
Yes. Digital PDFs are read directly, and scanned PDFs go through text recognition (OCR). Scan paper invoices to PDF and upload them the same way.
Which POS or inventory systems does it work with?+
Odoo, Sage, Thrive and XCite, other POS systems, and e-commerce platforms such as Shopify and WooCommerce. In Odoo the app creates the purchase order, receipt and draft vendor bill for you; the others take an import file. Using something else? Tell us what you use.
What happens when an item is not in my item list?+
The line is flagged for review and keeps the supplier's barcode, so nothing is lost. Add it to your item mapping once and it matches automatically on every later invoice.
Does it change my POS without me seeing it?+
No. Every invoice is reviewed and approved first, and the app hands you an import file. Nothing changes in your POS until you import it.
How do we get started?+
Send us a few recent invoices from your main suppliers and an export of your item list. We set up your suppliers and item matching, then your team starts uploading.
See it run on your own invoices
Send us three real invoices from your suppliers. We’ll show them matched, checked and ready for your POS on a 15-minute call, free and with no commitment.
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